Cardiff University | Prifysgol Caerdydd ORCA
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FAQs for ORCA

What can I deposit in ORCA?

The repository will accept any academic research output. Examples of material include journal articles, books, book chapters, conference and workshop papers, Phd and other research level theses. Where copyright allows, each publication record should be accompanied by the full text. If not, bibliographic details only should be deposited.

How easy is it for me to add to the repository?

Use our quick deposit tool, Manage My Publications, in the staff intranet. You can find this under Open Access in the Research Support section. You can also deposit straight into to ORCA via 'User Area Login' on the left hand menu. Click " New Item". You are then guided through a series of input screens. Use your network username and password to log in to both ORCA and Manage My Publications.

How quickly will my deposits be available online?

All items go into a review area first and are checked for accuracy and completeness by members of the ORCA Team. They will be moved to the live repository as quickly as possible.

What about papers I authored at another University?

We are happy to include these in ORCA, especially as this can help Cardiff University authors to bring together a comprehensive listing of their research in one place that can then be reused and repurposed for populating web pages etc. For assistance in uploading a large number of records, please contact your subject librarian.

When should I deposit my papers?

As soon as possible: early deposit helps to maximise impact. In order to comply with the requirements for the next REF, all published articles and conference papers must be deposited within 3 months of the date of acceptance.

What kind of open access versions should be deposited?

For potential REF outputs of articles or published conferences papers, you must deposit the published version or the final accepted manuscript version (sometimes called the post-print or Author’s Accepted Manuscript (AAM)). For non-REF outputs - we will accept any version as long as copyright permits. Please see our flowchart for a simple guide to your options: Open Access Flowchart

What do I have to do for the next REF?

To be submitted to the next REF, all articles and published conference papers with an ISSN must be deposited in ORCA along with a final accepted manuscript version of the paper. This must be deposited within three months of acceptance. Failure to deposit within this time period could mean that your paper will not be eligible for submission.For more information about the REF guidelines, in particular about embargo periods and publishing agreements, please see HEFCE website and HEFCE FAQs

How can I edit or correct my repository entries?

If you need to edit or correct any of your items, or add a full text file, please contact the ORCA Team on orca@cardiff.ac.uk with details of the items you need correcting.

Who can I contact for help?

The ORCA Team are available to help with the deposit process and with any other questions you may have. You can email us at orca@cardiff.ac.uk or telephone us on 02920 876123. You can also follow our twitter feed @CardiffOrca.